Logistics Coordinator (M / F) at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: Logistics Coordinator (M/F)

Location: Maiduguri, Borno
Fixed-term contract: 6 months
Starting date: 1 July 2021

Job Description

• Under the supervision of the general coordinator, you lead the development of the country program logistics strategy and ensure its timely implementation.
• You provide logistics guidance, advice and support to all program and field sites and to the logistics staff in these locations.
• You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to by the team.
• You also manage and supervise the logistics team composed by national staff and expatriates.

Responsibilities
Your main responsibilities are:

Logistics coordination:

• Define and implement the logistics tools, processes and procedures and ensure that everyone is trained and abides by these processes
• Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
• Provide input on logistics matters to the coordination team for proposals and report writing
• Ensure that the monthly logistics reporting documents and forms are upkept and sent to HQ
• Communicate regularly with the logistics team and the general coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities:

• Perform the role of technical advisor at country level and take final responsibility for all logistics tasks
• Be responsible for the appropriate selection (in collaboration with the logistics advisor in HQ), installation, use and maintenance of equipment
• Take part in any assessment as per required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses
• Support the program teams, particularly on transportation, fleet management and local medical supply

Procurement, supply chain & asset management:

• Oversee the full scope of the supply chain management for support and activities requirements within the country
• Liaise with HQ purchasing department for international procurement
• Along with the finance coordinator, be in charge of the implementation and follow-up of logistics procedures and donor compliance
• Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
• Guarantee that all relevant documentation is available on MdM sharepoint for remote revision
• Reinforce local supplier relationships and keep supplier database up to date
• Ensure systems mitigate risks from corruption and insecurity
• Oversee the general fleet management processes
• Guarantee an uniterrupted energy supply on all bases through the proper maintenance and use policies of the generators
• Maintain a continuously updated equipment list for the mission

Team management:

• Define the logistics department staff set up and draft job descriptions
• Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures
• Ensure good communication within logistics team and be responsible for the technical support of all logistics staff
• Be responsible for the capacity building and training of all logistics staff
• Brief and debrief staff on logistical and technical aspects of the mission

Safety and security:

• Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
• Perform security briefings to all national and expatriate staff joining the mission
• Be responsible for the safeguarding of all MdM premises, ensure premises are safe for staff occupation
• Report any security incidents to the security focal point

Representation and reporting:

• Represent MdM and network among other organisations and at a national level
• Attend national logistics and/or security related external meetings (clusters, Humanitarian Forum sec meeting…)
• Consolidate logistics reporting and prepare monthly logistics report
• Organise regular meetings with each logistics team (Maiduguri and Damboa)

Profile

• Diploma / Certificate in Logistics Management (such as Bioforce Institute)
• At least 3 years of professional experience in logistics including at least 1 year at coordination level
• Experience in working in an international NGO in emergency contexts
• Experience in fleet management, security, supply chain and stock
• Experience in managing a large team and work in an international setting
• Negotiation skills
• Good writing and communication skills
• Excellent organizational skills
• Ability to work quickly, under pressure, and with short deadlines
• Able to work and live in a volatile security context
• Excellent knowledge of Microsoft 365 environment
• Languages: fluent English (written and spoken) mandatory.
• You embrace the core values and support the proactive philosophy of Médecins du Monde.

Gross Monthly Salary

• 2 845 euros. Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing – 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)
• Punctual teleworking agreement (40 days/year – minimum of 6 months seniority required).

Application Closing Date
Not Specified.