Logistics Intern at Acted Nigeria

ACTED – Since 1993, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries with 18million Beneficiaries and over 8 million people, responding to emergency situations, supporting rehabilitation projects, and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.

Considering the displacement in the NorthEast part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs.

We are therefore, looking for a the candidate below to support our mission in (Maiduguri):

Job Title: Logistics Intern

Location: Maiduguri, Borno
Employment Type: Internship

About the job

Logistics intern works under the direct supervision of the Senior Logistics Officer and Country / Area Logistics Manager. He is responsible for Assets and Other Properties Codifications, Procurement of Stationeries and Filing of documents (soft and hard copies) according to ACTED guidelines. In addition, he is also responsible for Asset Tracker Tool, carbon footprint report and provides additional support to Senior Logistics Officer when needed.

Key Tasks
Procurements:

To ensure overall compliance with ACTED procurement procedures.
To follow-up with Finance department on a bi-weekly basis, the contract follow-up (CFU) to ensure all procurement contracts under scenario (C) are registered and recorded.
To facilitate all procurements of running cost for the base.
To Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs.
To support the Procurement Officers on procurement workload when required.
Ensure that office stationaries are procured on monthly basis and available in stock.
Ensure that IT consumables are procured when needed and are available in stock.

Delivery Follow up/ Stock Management:

To keep the stock files updated and a neat and clean stock.
To ensure that the stock management documents are filled on a daily basis (based on the in/out of the stock) and ensure the weekly reporting to the Area Logistics Manager.
To ensure overall compliance with the stock management procedures.

Filing:

To create and update regularly the procurement folders for each ongoing program based on purchase scenarios
To support the Procurement Officers to keep the Order Form Follow-Up (OFFU) up-to-date on daily basis.
To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED FLAT guidelines.
To ensure both soft and hard filling for all procurements done.

Fleet Management:

To support the Fleet Assistant to plan daily movements of the fleet in order to facilitate adapted services to the program teams.
To ensure Logbooks are properly filled by the drivers.
To ensure the efficient use of the Generator(s) and ensure regular maintenance.
To support the Fleet Assistant to fill the Motorized Asset Follow-up (TRA-06) on a monthly basis.
To participate to the innovation of the Fleet management by bringing new ideas.

Asset Management:

To support the IT assistant to keep the Asset Follow-up (AST-05) updated..
To create appropriate documentations when handed over assets to ACTED staff.
To ensure the repairs of the IT equipment with the support of the IT Assistant
To support the IT assistant in retrieving missing information about asset and other properties in the current reports submit to HQ.

Asset Tracker Tool set up:

With the support of the Senior Logistics Officer, Compile asset tracker created by PD, inclusive all assets outlined in budgets narratives, to facilitate Logistics’ asset/tender cross-check and possible budget reallocations by Finance.

Carbon Footprint:

Set up proper guidelines to fill in the carbon footprint report.
Improve the relevance of the information
Involve other bases in this process

Documentation Procedure:

Ensure overall compliance with ACTED FLAT procedures
Ensure systemic filling on the server and ensure the filling is properly done by the LOG staff
Ensure proper filling of the hard copies (Waiver, PP, motorized asset FU, tender documents etc…)

Reporting:

Carbon Footprint
Asset Tracker Tool
Monthly TITANIC

About you

All employees should master ACTED’s core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

Moreover, we also expect the following:

Requirements

University degree / HND or advanced training / course
Exemplary communication and organization skills.
Self-motivated, enthusiastic, innovative and can deliver results with minimal supervision.
Must be adaptable and can work well in high-pressure situations.
An understanding of humanitarian/civil society issues in the country and the region.
Fluency in written and spoken English. Fluency in local spoken languages is preferable.

Desirable: