Logistics Manager at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Logistics Manager

Job Identification: 4489
Location: Maiduguri, Borno
Job Category: Logistics
Reports to: Head of Support
Supervision of: CO Logistics Team
Travel: 25 %
Grade: 9
Project number: NGFX0000
Duration and type of contract: 12 months -renewable

Role and Responsibilities

The purpose of the Logistic Manager is to be responsible that the logistic set-up is according to NRC standards and to support programme/project implementation.

Generic Responsibilities

Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements
Implement NRC’s logistics systems and procedures
Training and support of line managers and staff with logistical responsibilities
Management of the logistics team
Ensure anti-corruption focus in procedures and training
Establish filing systems/archives according to NRC standards in all offices
Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
Provide regular analysis and reports
Promote the rights of IDPs/returnees in line with the advocacy strategy
Design and implement standard operating procedures for logistics management

Specific Responsibilities:

Manage logistics team; define expectations, provide leadership and technical support as needed,
Ensure the recruitment, training, and capacity building of staff as appropriate and ensure availability of appropriate professional development opportunities to staff.
Develop an action plan to address any compliance concern on procurement and logistics
Develop monitoring tools for the implementation of NRC Nigeria’s logistics systems and procedures.
Prepare monthly performance reports on logistics to support the Country management group in making informed decisions
Provide support on the anti-corruption focus and value for money in the programmes
Lead on the contract management (eg. ensure that necessary Framework Agreements are in place);
Provide strategic and technical support to the programme on the e-voucher system.
Ensure the vendor database is continuously updated
Maintain the clear segregation of roles and responsibilities within the Logistics team
Participate in the country strategy development by providing practical solutions to the Country Management group and Area Management Team
Participate in the development of new intervention plans as part of project proposals by overviewing the logistics requirements
Ensure the Country Programme has the capacity to manage effectively the core logistics as well as to respond effectively to emergencies
Provide support on logistical aspects of the Country Programme emergency preparedness plan
Lead on Logistics and compliance training to all staff and specific training to senior managers on the processes, procedures and tools
Contextualize the Logistics Handbook, inform the required staff on updates, develop relevant SOPs and roll them out
Support on ICT needs assessment, ICT strategy and roll-out of relevant SOPs
Ensure close coordination and support the Security Department to ensure programmes are delivered in a safe manner as stipulated in all security SOPs
Support in the establishment and monitoring of the filing system, Supporting Document Management and archives for the NRC Nigeria country programme.
Submit monthly Logistic Key Performance Indicator reports for review of Regional Office

Critical interfaces:
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

Security Department: Duty of care standards, MORSS during NRC rental negotiation; security clearance process before any movement
Core Competency Programme Managers: Procurement processes (BOQ, BID PRS approval, asset and stock management and programme items delivery and negotiations with suppliers)
Area Manager: Proposal development, Project overview, Grant meetings etc.:
Finance Manager: Logistic Budget management, PRs approval process, Coordination within supports functions etc.
Regional Logistics Adviser: Technical support and compliance
HR Manager: Recruitment, training and capacity building of logistics staff; Ensuring a functional team structure and good quality JDs for logistics staff

Scale and Scope of the Position
Staff:

1 Logistic Assistant (Abuja), 1 Logistic Coordinator, 1 log Officer-MDG, Assets Assistant and Mechanic

Stakeholders:

WFP / UNHAS, Logistics Forum and Working Group Maiduguri UN agencies, INGOs, governmental bodies.

Budgets:
Information:

Agresso Procurement Car web (Fleet Insurance) Terramar Fleet Tracking and Management Supporting Document (procurement)

Legal or compliance:

Donor regulations on procurement Legal framework for contracts (Service/ Works / Leases).

Qualifications

Master’s Degree
Minimum of 5 years of experience from working as a senior Logistics Manager in a humanitarian/recovery context.

Competencies:

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies:
Generic professional competencies:

Experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal
Valid driver’s license

Context/ Specific skills, knowledge and experience:

Knowledge of the context in Nigeria and West Africa is an added value
Knowledge of Donor regulations
Experience with Logistic procedures within INGOs
Capacity to work in a multicultural context

Behavioural competencies (max 6):

Managing resources to optimize results
Managing performance and development
Initiating action and change
Handling insecure environments

Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual.
The following documents will be used for performance reviews: