Logistics Officer at Oolu Solar

Oolu is one of the fastest growing off-grid solar companies in West Africa. Our vision is to be a leading energy and financial services provider to millions of customers in the developing world.

Our model, developed with local communities, allows us to offer high-quality solar products on an affordable financing plan. We are proud of our after-sales commitment, with replacement parts under warranty and customer service representatives who speak the local languages of our customers.

We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Ikoyi, Lagos
Availability: ASAP

Core Responsibilities

Transport & clearing
Assist the logistics manager with import formalities
Follow up with the clearing agent to ensure a smooth running of import formalities
Ensure documentation of all shipments. These include the Delivery waybills of items received, Item accompaniment and Courier sheets for items dispatched.
Update transportation cost sheet for Forward and reverse logistics cost.
Ensure all parties involved in goods shipment (forward & reverse logistics) follows laid down procedures
Warehouse operations
Receive goods physically into the warehouse, ensure the quantity received of any product is same with the quantity ordered on purchase order
Prepare products to be sent out of the warehouse, respecting the process and guidelines set (checklist and contract form included, waybills, …)
Ensure the stock is in the right place in the warehouse and in the right condition
Day-to-day stock management
Efficiently manage and track ALL incoming and outgoing stock in the warehouse
Ensure the documentation of ALL deliveries and transfer to shipments as well as prepare detailed daily, weekly and monthly reports on inventory operations and stock levels.
Communicate effectively with the sales field teams on their deliveries and promptly respond to their order requests. The requests include: replacements on batteries, movement of items on the ERP, etc.
Ensure shipments are delivered by courier OTIF (on time and in full) without stock loss in transit and if there is reimbursement is requested.
Inventory reconciliation
Conduct daily, weekly and monthly stock reconciliation within the warehouse
Responsible for daily and monthly inventory count in the warehouse and ensure no variance with physical inventory and ERP count
Receiving Stocks
Ensure deliveries are accompanied with the right documents, Purchase order, invoice and waybill if required
Receive only quality products and reject if product does not meet standard ○ Document stocks as appropriate on receipt using GRN and forwarding invoice and GRN to finance for payment
Ensure products received are arranged appropriately into the warehouse (New/Recycled, Components/Incomplete or KOs)
Returned stock management
Ensure any material (battery, SHS, …) received from the field and brought back to the warehouse(s) is tracked and accounted for based on the reverse logistic procedure
Ensure adherence to the SOP for forward logistics and also use the right documents for shipment processing
ERP Operations
Ensure all categories of goods received physically into the warehouse or shipped are also processed on the ERP.
Ensure Design, implement and manage a system for monitoring the activities of warehouse to ensure effective control and mitigate risks of theft, loss of stock & working materials etc.
Provide weekly reports to the management on all supply chain and operations, issues etc.
Establish and promote best practices
Safety & Hygiene
Ensure daily monitoring of stock against theft, pilferage and obsolete inventory
Maintain high level of health, hygiene and good housekeeping procedures
Ensure high level of safety to prevent hazards from improper stacking/storage of products.