National Programme Support Officer (IBM) at the International Organization for Migration (IOM)

The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: National Programme Support Officer (IBM)

SVN No. : SVN2020.006
Location: Abuja
Organizational Unit: Immigration and Border Management (IBM)
IOM Classification: NOA
Type of Appointment: One Year Fixed Term with possibility of extension
Estimated Start Date : As soon as possible

Context
Under the overall supervision of the Chief of Mission and the direct supervision of the Senior Programme Manager (IBM), the successful candidate will be required to work as a member of a team of IBM staff towards the successful implementation of IOM IBM related projects in the country. In particular, s/he will;

Core Functions / Responsibilities
Implementation, Procedures, Monitoring and Reporting:

Support in the coordination of all IBM projects.
Provide administrative support to IBM projects that focus on Migration Information and Data Analysis System (MIDAS) and other related deployments, including installations, training and monitoring project staff applying quality control to all aspects of the various projects’ implementation, and preparing regular implementation, progress, budgetary expenditure, donor and other required reports in accordance with the Organization’s procedures and regulations.
Participate in the review of national project proposals for submission to specific donors in utilizing and advancing Border Management Information Systems in Nigeria, standardized capacity building approaches, data collection, storage and management, geared towards building a border data system architecture that operates on real time data exchange.
Coordinate and liaise with IBM colleagues on the progress of projects implementation.
Maintain up-to-date knowledge of all IOM IBM projects in Nigeria and manage information flows.
Assist in tracking project objectives, outputs and indicators committed.
Draft reports (regular updates, briefings, etc.) of project activities as requested by the Senior Programme Manager, checking that they are appropriate to the target and location as indicated in the proposal and also ensure timely programmatic support to installation of equipment.
Draft accurate and concise input for success stories.
Assist the Senior Programme Manager in monitoring the financial management of all IBM projects.
Participate in conferences, seminars, workshops and meetings related to the thematic area of expertise, organize and conduct briefings particularly in connection with project development and maximizing project performance levels.
Maintain and coordinate records of projects files and documents related to Procurement, HR and Finance.

Management, Finance and Procurement:

Forecast cash flows according to activities in the Project and ensure daily control of funds disbursed; ensure funding is received in accordance with the donor agreement.
Monitor budget control and analyse variances between the project budget and actual expenditures.
Assist and create projects on PRIMA.
Make recommendations on procedural improvements and assist in training project staff in the relevant areas of administration and finance. Facilitate and support knowledge building and sharing in IOM’s policies and procedures.
Assist in Prepare all internal and donor financial reports for IBM in accordance with IOM regulations and established procedures, and in compliance with donor requirements.
Monitor stock levels of IOM prepositioned IBM equipment to ensure they are correctly installed in the correct location.
Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of IBM equipment and the delivery in a timely manner.
General operations troubleshooting and contribute to problem solving.
Monitoring of project budget and financial expenditures and all administrative procedures in line with the workplan, alert Senior Programme Manager on shortfalls and over-expenditures.
Review advance and Liquidation requests and initiate corrective action where necessary.
Provide management support and information operations of the IBM Unit.

Stakeholder Management, Coordination and Liaison:

Support the coordination and management of communications.
Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.

General Duties:

Perform such other duties as may be assigned.

Required Qualifications and Experience

Master’s degree in Finance, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or – University degree in the above fields with four years of relevant professional experience. – Experience in field operations required; – Experience in project implementation and management experience, including project monitoring and reporting an advantage;
Languages Fluency in English and multiple Native languages

Required Competencies
Behavioural:

The incumbent is expected to demonstrate the following values and competencies:
Values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2:

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies1 – behavioural indicators level 2:

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other: