Office Manager at Proten International

Proten International is a leading international Human Resource and Management Consulting firm which provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision.

We are recruiting to fill the position below:

Job Title: Office Manager

Location: Lekki, Lagos
Employment Type: Full-time

Key Responsibilities

Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
Organize the office layout and order stationery and equipment
Maintain the office condition, budgets and arrange necessary repairs
Organize office operations and procedures and oversee general office operations
Purchase office supplies and equipment and maintain proper stock levels.
Manage contract and price negotiations with office vendors, service providers and office lease
Provide general support to visitors/members
Assist in the onboarding process for new hires
Address employee’s queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Assist in the planning of in-house or off-site activities; like parties, celebrations and conferences
Welcome visitors, answer incoming phone calls and deliver world-class service to our visitors/members.
Coordinate appointments and meetings and manage staff calendars and schedules.
Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
Book transport and accommodation for staff and visitors/ members
Commit to the team and individual quotas/goals
Meet company expectations for excellent customer service
Maintain a friendly, professional tone at all times

Key Requirements

A Bachelor’s Degree or equivalent.
A minimum of 1 year of work experience.
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational, planning and relationship building skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Reliability and discretion: you will often learn of confidential matters
Adaptability and the ability to ‘make things happen
Attention to detail
Patient and friendly personality
Team player.