Payroll Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Payroll Assistant

Requisition ID: req11989
Location: Maiduguri, Borno, Nigeria
Sector: Human Resources
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Background/IRC Summary
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In early 2014, IRC opened a field office in Mubi town of Adamawa state in NE Nigeria followed by offices in Yola (Adamawa state) in November 2014 Maiduguri (Borno state) in October 2015 and Damaturu (Yobe state). The IRC Nigeria country program is implementing multi-sectoral interventions in the sectors of: Health and Nutrition; Environmental Health; Child Protection; Education; Women’s Protection and Empowerment; Economic Recovery and Development and Protection. Most of these programs are driven in partnership with strategic local NGOs.

Job Overview / Summary

• Under the direct supervision of the Payroll Officer the Payroll Assistant is responsible for providing support and assistance to the IRC staff and programs in matters related to Payroll through the HR department based in Maiduguri.

Major Responsibilities

• Support in the preparation and processing of payroll for all National employees with information received from HR focal persons in the field offices.
• Support in ensuring accuracy of approved timesheets; track and deduct all and other Statutory payroll deductions
• Support in the coordination efforts between payroll, human resources, Finance, and other departments to ensure proper flow and maintenance of employee data (including ensuring preparation/distribution of detailed reports, e.g., labor”, home” work, overtime, leave balances, head count, and Pension contribution reports are accurate).
• Monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service.
• Ensure employee records and changes are entered correctly and made on a timely basis on the payroll software.
• Support in reviewing changes for proper authorization and adherence to IRC Policy including compliance with federal/state/local regulation
• Support in calculating and preparing payment request by cash, cheque or electronic transfer for Staff benefits and relocation allowance
• Support in ensure accurate deduction of tax, National Housing Fund, and national insurance payments.
• Processing maternity pay, and expenses for staff, calculating Acting Pay and pay adjustments.
• Answering staff queries about timesheets or pay slips.
• Support in coordinating with Finance and other Department to make sure accurate payments are made.
• To serve as the primary point of contact for payroll matters and liaise with other departments and individuals on operational and programmatic matters concerning the Payroll.
• To maintain confidentiality and professional ethics for all personnel paperwork, records and issues pertaining to staff in the Country program.
• To perform other duties as needed or requested by the Administration & HR Manager or HR coordinator

Key Working Relationships:

• Position Reports to: Payroll Officer
• Position directly supervises:  Payroll Officer
• Indirect Reporting: HR Manager
• Other Internal and/or external contacts:
• Internal: Finance, IT
• External: Payroll Software Provider

Qualifications

• Education: Degree in Accounting / Finance / Human Resource Management / Business Administration
• Work Experience: Two years of work experience in Payroll Management and performing Payroll Functions.

Demonstrated Skills and Competencies:

• Excellent skills in the use and Understanding the flow of transaction in an integrated and automated Payroll Accounting System.
• Excellent skill in the use of Microsoft Excel (and it functions and formulars), Access, Word, and Outlook and Internet Explorers.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
• Strong organizational skills, and the ability to work under pressure, meeting deadlines.
• Able to cope with basic living conditions during field trip.

Language Skills:

• Excellent verbal and written communication skills in English language and verbal Hausa language.

Certificates or Licenses:

• B.Sc, HND

Application Closing Date
Not Specified.