Personal Assistant at Design Fairy Studio

Design Fairy Studio – Born out of a passion for telling stories of people and culture through interior architecture and design, Design Fairy Studio was established in 2013 and has grown to become one of West Africa’s leading design firms for creative and functional spaces.

We are an African design firm operating out of the heart of Lagos, Nigeria. Our service portfolio covers commercial and residential designs that include but are not limited to modelling, remodeling, furniture production/installations and turnkey projects.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos

Job Description

We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.
You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.
Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Responsibilities

Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

Requirements

Minimum of a Bachelor’s Degree from any University.
Certification in secretarial work, office administration, or related training
2 – 3 years of experience as a Personal Assistant.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, record-keeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Candidate must reside within Lekki/Ajah axis.
Preferably a female candidate.
Social Media advantage.