Personal Assistant at Primrose Bakery & Confectionery – Yudimy Services Limited

Yudimy Services Limited – Our client, Primrose Bakery & Confectionery is a bakery and confectionary business located in Lagos, Nigeria. They specialize in delighting our customers with confectioneries such as Banana bread, Cakes, Cinnamon Rolls, Iced Coffee etc.

They are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lekki, Lagos
Employment Type: Full-time

Job Description

Our client is looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.
In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.
You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.
Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Responsibilities

Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.

Requirements

Candidates should possess a High School Diploma or GED qualification.
Certification in secretarial work, office administration, or related training.
1 – 2 years of experience as a personal assistant would be advantageous.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.