Personal Assistant /Company Secretary at StreSERT Services Limited

StreSERT Services Limited – Our client is an established Manufacturing company with international affiliation. We are looking to hire qualified candidate to fill the position below:

Job Title: Personal Assistant /Company Secretary

Job code: B-02RMS
Location: Lagos

Job Summary

The job holder will be the first point of contact to the Managing Director as well as relate with the legal partners of the company; be responsible for the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

Job Responsibilities
Personal Assistant:

Pro-actively plan and manage the MD’s time and appointments to enable the MD focus on delivering strategic objectives and business goals
Act as the central contact point for the MD, screening telephone calls, enquiries and requests and handling them where appropriate
Ensure that decisions and work is appropriately delegated in the absence of the MD
Review and attend to all forms of correspondence and communicate on behalf of the MD
Ensure appropriate venue and equipment booking for events including refreshments where appropriate
Manage the practical and administrative requirements for organizational events as required such as coordinating travel and accommodation requirements for local and international trips etc

Company Secretary:

Maintain the company’s statutory registers
Update the records held by Companies House
Advise the board of directors on their legal and corporate responsibilities and matters of corporate governance
Act as a liaison with the Board Members/Directors where approvals and signatories are sought by the MD on behalf of the business
Set up and maintain annual calendar of meetings and events across the business to ensure the MD is well prepared and has relevant documentation for meetings
Coordinate Board Meetings dates and attendance; prepare and distribute agendas, pre-reading papers and rooms for meetings
Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
Organize the company’s board meetings and annual general meeting
Ensure company compliance with legal obligations
Manage and store the company’s records, e.g. reinvestments, property, insurance, accounting, taxation (VAT, PAYE, Corporation Tax)
Liaison between the company’s stakeholders and the legal partners of the company.

Requirements
Education:

Bachelor of Law (LL.B)
Nigerian Law School (B.L)
Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) certification
Law background/secretarial experience are a must

Skills & Experience:

At least 7 years proven experience providing executive support in the FMCG/manufacturing industry is highly desired
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
The ideal candidate must be exceptionally eloquent with impeccable communication skills
Demonstrate proactive approaches to problem-solving with strong decision-making capability
This position will be privy to confidential information and as such, requires diplomacy and discretion Highly professional and ethical values with ability to maintain confidentiality
A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel.

Application Closing Date
29th March, 2019.

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