Personal Assistant (PA) to the MD at Mutual Benefits Assurance Plc. (MUTUAL)

Mutual Benefits Assurance Plc. (MUTUAL), has evolved into a conglomerate consisting of value-adding companies with diverse interests in various sectors of the Nigerian economy through investments, strategic alliances and partnerships. Today, MUTUAL is a leading brand in the Nigerian Insurance industry and well-capitalized with a team of highly trained professionals, a respectable Board and access to the International Insurance Market.

MUTUAL is the flagship of insurance in Liberia and also runs a full-fledged insurance operation in Republic of Niger, where we commenced business in January, 2014.

We are recruiting to fill the position below:

Job Title: Personal Assistant (PA) to the MD

Location: Lagos

Job Description

The job exists to provide administrative, strategic, research, operational and executive support services to the office of the Managing Director.

Job Responsibilies

Manage and maintain the MD’s diary
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter emails, general information, queries, correspondence, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Provide an effective documentation system using best practice model; and maintain data base for valuable business contacts.
Prepare professional presentation slides and documents and delivers papers for MD.
Provide research findings and intelligence to MD.
Assists the MD with speech preparation, general email communication to staff, other routine correspondence, etc.
Manage other assignment as directed by the MD.

Qualifications/Requirements

Bachelor’s Degree or HND in Business Administration, Secretarial Study or related field.
A minimum of 5-7 years PA/secretarial experience at C-Suit or senior level
A recognized professional qualification and knowledge of insurance will be an added advantage.
High proficiency in the use MS Office, Advanced Excel and PowerPoint)
Excellent communication skills both verbal and written
Professional telephone manner
High confidentiality, integrity and Accountability
Highly professional and well presented
Flexible and mature approach with ability to work unsupervised
Bright, confident personality.

Application Closing Date
Not Specified.

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