Personal Assistant to CEO at Simplinteriors

Simplinteriors Company is composed of 3 entities focused on Interior design school; Interior design Consulting & Simplinteriors bespoke Furniture Company. The various companies provide top interior design services in Nigeria; In addition, we own a furniture manufacturing company.

We are recruiting to fill the position below:

Job Title: Personal Assistant to CEO

Location: Surulere, Lagos
Employment Type: Full-time

Job Description

Simplinteriors is seeking a Female Personal Assistant to work directly with the CEO.
Simplinteriors currently employs 18 people (temporary and permanent staff) overall with 6 in the Head office. This position would be in the head office. We strive to maintain a professional, friendly like work atmosphere. At times it can be hectic and other times very mellow‐ adaptability is key. We are willing to consider flex‐time scheduling for the right person. This position can be part time.

The Role
The CEO of Simplinteriors is a highly driven, fast paced, goal oriented, successful individual. She must be intelligent, quick thinker and a risk taker. We are seeking an Assistant who will:

Be scrupulously organized and love taking care of people
Run errands for the CEO
Work thoroughly and independently, getting things done in a professional manner without burdening the CEO unless events demand it
Be the positive first impression for the firm’s customers, clients and friends
Be extremely pro-active in supporting administration and operations
Be open and embracing as new ideas and projects come up (at an amazing rate)
Be a lateral thinker and problem solver
Possess a positive “can do” attitude, knowing that any issue that arises can be overcome, solved, eradicated, left behind, gotten around, defeated and just plain taken care of!

There are two aspects to this role; the personal side and the business side:

On the personal side, we are looking to support the CEO with things like:
- Meeting and conference arrangement and confirmation
- Organizing her office
- Anticipating needs and wants in daily operations and preparing accordingly
- Completing family projects such as reminder of family meetings, reunion organizing and photo / video production oversight
The business side, we’re looking for support in:
- Handling general correspondence (email, phone calls, Skype) as independently as possible
- Act as the point of contact between the manager and internal / external clients
- Handle requests and enquiries appropriately
- Screen and direct phone calls and distribute correspondence
- Manage interior design vendors, suppliers & Artisans
- Keeping us up‐to‐date on all social media platform.
- Handling general administration including financial activities
- Handling operational tasks including mail, office supplies, etc.
- Overseeing all activities of the office, from the mundane to the extraordinary
We are looking for someone who thrives on growth, change and creativity with each day being a little different from the last.
We’re also looking for someone who is a go getter and making sure that things actually happen.
We need an “executor”, someone who the CEO can count on to get the job done…right…the first time. We’re looking for someone grounded, operational, organized and professional.

Job Requirements

Candidates should possess HND or OND qualification with 1-2 years experience
The ability to learn fast.
Ability to multitask and prioritize daily workload
Experience in this kind of role of office management systems and procedures
MS Office and English proficiency
Excellent verbal and written communications skills
Discretion and confidentiality
Outstanding organizational and time management skills
It would be helpful if you had experience with prior assistant positions. You’d have a good understanding of online products, the process of production and the business of sales and marketing. Love for interior design is a plus .
And of course a pleasant and engaging personality is a must.