Personal Assistant to the CEO at Nicole Sinclair

Nicole Sinclair – Our client, an Oil and Gas Service Provider and a Franchise for a leading Oil and Gas producing Company in Nigeria, is recruiting to fill the position below:

Job Title: Personal Assistant to the CEO

Location: Isolo, Lagos
Employment Type: Full-time

Responsibilities

Provides secretarial and administrative support to the CEO
Preparing correspondence on behalf of the CEO
Reading, monitoring and responding to mails
Organizing and maintaining diaries and scheduling appointments as guided.
Manages all forms of incoming and outgoing communication (phone calls, emails, etc).
Carrying out specific projects and research.
Organizing meetings and taking notes or dictations at meetings.
Types, prints and files all personal documents.
Managing and liaising with clients, suppliers and contractors.
Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.
Booking travel arrangements.
Organizing personal itinerary and planning of events for the CEO
Manages and updates contacts and address books(both business and personal).
Ensures appropriate record keeping of daily expenditure and retires to accounts accordingly.
Responsible for the effective running and administration of the CEO’s personal office.

Competency / Skill / Requirements

Bachelor’s Degree is required with 1 – 3 years experience.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Experience in the usage of office equipments, like printers and fax machines.
Ability to use own initiative to effectively manage workloads and complete tasks (“hustle”).
Excellent writing and verbal communication skills being able to express themselves with clarity.
Highly organized and flexible.
Ability to multitask and meet changing deadlines.
Ability to maintain confidentiality.
Organised with close attention to detail.
Excellent time management skills and the ability to prioritise.
Must be able to work effectively and efficiently under pressure
Must be able to communicate effectively.