Personal Assistant to the Group Managing Partner at Redwire Marketing Group

Redwire is a strategic marketing and brand design consultancy in Nigeria. We help clients learn more about their brands, customers, businesses & communications and then maximize these assets to improve performance & increase profits.

We know the science of marketing. But we know the art of it too- and are highly skilled at fusing the two for clients’ benefit.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Group Managing Partner

Location: Lagos
Division/Department: Administration
Reports to: Group Managing Partner
Work Relationship: All Staff

Job Overview

The Personal Assistant is responsible for providing high-level administrative support to the Managing Partner by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Essential Job Functions

Acting as the first point of contact and answering phone calls;
Typing, compiling and preparing reports and correspondence;
Organizing and attending meetings and ensuring the MP is well prepared for meetings;
Maintaining executiveâ€™s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
Documenting minutes of meetings where appropriate;
Opening, sorting and distributing incoming correspondence including emails;
Booking and arranging travel, transport and accommodation;
Conducting research and developing presentations for the MP on various areas as assigned;
Providing Administrative support for the effective running of the Office;
Reminding the Managing Partner of important tasks and deadlines;
Ensuring necessary records are maintained that can readily provide current, accurate and accessible information;
Implementing and maintaining procedures/administrative systems;
Organizing events and conferences;
Liaising with staff, vendors and clients;
Other duties as assigned.

Education

Bachelors Degree in Business Administration, Management or related field.

Work Experience:

Minimum of one-year proven work experience as a Personal or Executive Assistant

Knowledge Requirements:

Knowledge of office management systems and procedures
Knowledge of database management
Microsoft Office Tools proficiency

Skill Requirements:

High attention to detail
Great communication skills
Relating and networking skills
Ability to multitask and prioritize
Planning and organizing skills
Discretion and confidentiality
Learning and researching
Writing and reporting
Following instructions and procedures
Coping with pressures and setbacks
Delivering results and meeting supervisors expectations
Achieving personal work goals and objectives

Other Requirements
The ideal candidate should be:

An ambitious self-starter
Between the ages of 25 – 30
Passionate, dynamic and proactive
Creative thinker
Problem Solver
Strategic Thinker
Digital Native
Life-long learner & hungry for personal growth
Articulate, with excellent working knowledge of spelling, punctuation, pronunciation and grammar rules
Socially conscious and interested in contributing to the development of our country, Nigeria
For good work/life balance, must live within the island (up to Ajah, Agungi or between 1st – 6th roundabout, NOT Epe or Lagos Business School area.