Purchase Officer at Solidarities International

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.

We are recruiting to fill the position below:

Job Title: Purchase Officer

Location: Gusau, Zamfara
Employment Type: Contract
Contract Duration: Projected contract duration is 6 Months – with possible extension

Goal / Purpose

• He / she carries out the purchases for the programs and structure for his / her assigned base.
• He/she is one of the guarantors for implementing and respecting Solidarites International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases

Main Responsibilities
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality
• Ensure tht the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarites International and its donors

Monitor and update IOFs electronically:

• Reporting/Capitalization
• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform program managers of the status of their orders
• Ensure the archiving of logistics documents linked to purchases

ORG Chart Position (reporting and functional relationships):

• Line manager: Logistics Assistant supply
• Line Report(s): Logistic Assistant
• Functional Manager: -LogAdmin manager
• Functional Report(s): LogAdmin manager

Profile

• Studies: Diploma in Logistics, Purchasing or Supply Chain Management
• Experience: Minimum 2 years’ experience in a similar position with other INGO
• Languages: Fluent in spoken in English and Hausa
• Location: Resident of Gusau – Zamfara State (position not open to delocalization)
• IT: Good knowledge of MS Office Word, Power Point, and Advance MS Office Excel knowledge
• Qualification:Quick learner, Ability to work autonomously, Excellent organizational & negotiation skill, A good communicator, ability to prioritize and work with little supervision, team player, Flexible to meet deadlines.
• Qualified female candidates are strongly advised to apply.

What We Offer
Salary + Transport& housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.

Application Closing Date
21st September, 2021.