Purchaser at The Alliance For International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific fe…

Purchaser

VACANCY

(INTERNAL/EXTERNAL)
COUNTRY :

NIGERIA

DUTY STATION :

ALIMA Monguno Office

DEPARTMENT :

Logistics

REPORT TO :

Logistics Manager

RESPONSE/ SUPERVISE:

MAIN PURPOSE IN THE ORGANISATION

The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Monguno. He/She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required.

RESPONSIBILITY / MAIN ACTIVITIES

• Perform administrative procurement activities in a timely and efficient manner, to support the acquisition of goods and services for efficient field operations;
• Process purchase orders, ensures all related information is available in the local database or filing system;
• Negotiate and purchase: spot purchase, obtain quotations, tender;
• Negotiate purchase conditions and purchase all specific goods and services as specified in the requests;
• Assist supply supervisor to clarify problematic requisition orders;
• Monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach the desired operations;
• Visit and prospect suppliers, select and evaluate their legality;
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements;
• Maintain good filing system for Internal Request files, suppliers’ files, products’ files;
• Perform any other task incidental to the above as required.

 PERSONAL QUALITIES:    

• Strongly motivated by humanitarian work;
• Autonomous, reactive and able to deal with priorities;
• Extremely rigorous and precise, attention to details;
• Diplomatic, able to work in a team, under pressure in a volatile environment;
• Good management, organizational and communication skills;
• Professionalism, integrity, interpersonal skills, goal focus.

QUALIFICATIONS: 

Education
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable;

Experience
Minimum of 2 years of progressive experience in a function related to the purchasing or contracting of goods and services such as procurement, transport and logistics;
Languages

Very good command of English (oral and written) and Hausa or Kanori
Knowledge

Good computer skill MS word, MS excel.

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