Secretary at Gredge Constructions Limited

Gredge Constructions Limited, created in 2000, and now the leading construction company with the aim of providing construction services for inspired living, Devoted to superior quality result, we’ve being Leaders in delivering global architecture, New evolution for new business, Architects transforming your visions, Revolutions luxury real estate. Our aim is to be the best in Nigeria.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Kaduna
Employment Type: Full Time

Job Description

We are looking for a competent Executive Secretary to support high-ranking officials in our company.
You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

Requirements

Degree in Business Administration or relative field.
Experience: 1 – 2 years
Proven experience as Executive Secretary.
Proficient in MS Office and “back-office” software (e.g. ERP)
In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality.

Salary