Senior Admin Officer at Jhpiego Nigeria

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position of:

Location: Akwa Ibom
Position Reports to: State Team Leader
Technical Working Relationship: Procurement Manager, Admin Manager at country office

Overview

The Senior Admin Officer (SAO) reports to the State Team Leader and will be responsible for providing Administrative oversight at state office for Jhpiego.
The SAO will ensure that administrative reports follow Jhpiego, USAID rules and regulations, other applicable approved procedures at all times.
The SAO will be responsible for ensuring cost consciousness, efficiency of administrative operations and maintaining an on-site administrative system required to assure the integrity and effective performance of state admin operations.

Responsibilities
Key Financial responsibilities:

Ensure state offices administration processes run smoothly to support effective and efficient program implementation.
Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
Provide and ensure that all logistics requirements are available for the smooth running of state office and program activities.
Ensure all procurements in the field office are in line with Jhpiego’s and donor procurement policies.
Ensure documentation for the procurement of all goods and services are completed and available for audit trail.
Set the standard for compliance with USAID and Jhpiego procurement regulations and standards.
Adhere strictly with compliance indicators for field project procurement. Track and report exceptions.
Coordinate with the Procurement and Admin Manager for technical support to identify areas of improvement for field project procurement compliance.
Responsible for the accurate recording and maintenance of all Jhpiego Nigeria and donor assets located in the state office
Ensure that all shipments received in the state office are properly recorded in the electronic inventory register on time, and ensure that appropriate program staff and the State Team Leader is informed of the arrival of each shipment.
Under the guidance of the State Team Leader, accountable for providing responses to all queries arising from monitoring visits, audits and other related reviews.

Required Qualifications

B.Sc in Business Administration, Public Administration, or relevant field
Professional Certification in Project Management is an added advantage. Master’s degree is highly desired
Minimum of five (5) years of demonstrated administrative experience within an international not-for-profit organization.
Previous experience in a PEPFAR award is highly desired
Practical understanding and application of donor regulations in large and complex projects is highly desired
Excellent computer skills including and proficiency in the use of automated assets and inventory software, fleet management and reporting software.

Knowledge, Skills and Abilities:

Professional, courteous, and pleasant personality
Excellent interpersonal and communication skills and experience working in a busy office
Ability to handle multiple tasks with minimum supervision
Be able to prioritize tasks to ensure that time and office resources are optimized
Must be honest and polite
Flexible and able to handle multiple tasks
Social and able to work with various teams
Willing to work long hours as need arises
Firm & disciplined in as far as Jhpiego /USAID policies are concerned
Ability to work with minimum supervision – being responsive, proactive, and self-motivated
Have a happy disposition and willing to take on extra responsibilities.