Senior Admin Officer at St. Saviours School Ebute Metta

St. Saviour’s School Ebute – Metta, the pioneer School of the St. Saviour’s Schools (St. Saviour’s School, Ebute – Metta and St. Saviour’s School, Ikoyi) was founded in 1951 and for 70years provided quality education to primary school-age children.

We are recruiting to fill the position below:

Job Title: Senior Admin Officer

Location: Ebute – Metta, Lagos
Employment Type: Full-time
Department: HR/Admin
Reports To: Head, HR & Admin
Level: Mid Level
Number of subordinates: 12

Short Description

Ensure that daily school operations is running and performed in a seamless and efficient manner and supervise the administrative team members to ensure performance.

Responsibilities
Core, Essential Responsibilities / outputs of the position

Role/ Task Complexity:

Ensure smooth running of all administrative functions in the School
Ensure that proper security measures are put in place for the safety of pupils and employees as well as the school’s assets
Ensure that the school is clean and ready for work in line with the approved schedules
Ensure strict servicing and maintenance schedules of school machinery, equipment and devices to minimize downtime and ensure operational efficiency
Identify opportunities for administrative management improvements and recommend to the school management
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Facilitate and coordinate best practice tendering and contracting activities
Plan and keep track of multiple projects and deadlines
Identify the facilities and resources required by the school
Establish and manage adequate maintenance strategies.
Ensure energy and water efficiency of the school
Provide the required support for the general administrative functions

Compliance and Record Keeping:

Develop administrative policies and procedures, and ensure they are implemented appropriately
Maintain a comprehensive and detailed list of facilities needed in various departments
Maintain inventory of all school assets and supplies, that is, to determine if inventory quantities are sufficient for needs and order more materials when necessary.
Manage replenishment and restocking of stationaries and school supplies
Ensure accurate record keeping, sign-offs and filing
Prepare comprehensive reports as required by the school’s management
Record administrative expenditure and manage the annual Administrative budget
Maintain all health and safety equipment and protocol pertaining to the school

Employee Relations:

Supervise and oversee the activities of direct reports
Ensure effective performance of direct reports
Liaise with the Tender Committee

Utilities Management, repairs and asset management:

Ensure that the facilities and assets in the school are well maintained, in good order and working properly
Ensure the school’s equipment, devices and appliances are kept safe at all times
Arrange for replacements and repairs as needed
Maintain store supplies and ensure efficient and effective store operations
Prepare requests by verifying documents from vendors and suppliers for management’s approval
Ensure effective and efficient utilities management i.e Electricity, water, waste disposal, diesel supply, Phone credits etc.
Oversee the store and ensure all items and consumables are kept safe
Ensure the school grounds and landscape is well kept at all times

Suppliers and Vendors liaison:

Identify and research potential new suppliers and vendors
Verify, register and maintain a robust supplier’s and vendor’s list
Develop and maintain a preferred supplier database and ensure on-line information is available to management
Ensure repairs are carried out properly by official manufacturer’s specifications
Carry our maintenance checks on all school assets
Develop and maintain a reporting system for contractor and supplier performance
Develop and maintain a reporting system which measures the procurement process
Ensure all school procurements are in line with the procurement policy Manage school supplies inventory and place orders as necessary
Conduct market survey to negotiate the best price for goods and services without sacrificing quality or delivery times
Nurture relationships with suppliers to negotiate the best prices for the School
Perform buying duties when necessary.
Coordinate purchasing, warehousing and inventory functions

Projects Management:

Assist in the organising and hosting approved hospitality functions and events.
Manage contracts and projects to ensure compliance with specifications and service delivery standards.
Collate the global year plan, under direction of the Head Teacher
Supervise all travel and hotel arrangements for staff and/or visitors
Supervise school development projects
Supervise the fumigation of the school from time to time
Provide logistical support when required

Fleet Management:

Ensure the school vehicles are well maintained and in good condition including cleaning, refurbishment, repairs and replacement of their parts and availability to carry out official duties
Ensure vehicle and driver’s licences are renewed as at when due
Maintaining detailed records of vehicle servicing and inspection dates
Ensure strict servicing and maintenance schedules of school vehicles
Ensure regulatory compliance of Nigerian road transport laws
Monitoring driver behaviour and ensuring a high level of service
Analyzing data to increase business operational efficiency.
Developing strategies for greater fuel efficiency

Independent thought and Judgment/Creativities (improvement/innovation inherent):