Transport Admin Support – Intern at the British High Commission (BHC)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

We are recruiting to fill the vacant position below:

Job Title: Transport Admin Support – Intern

Ref Id: 10/19 ABJ
Location: Abuja
Grade: Internship
Type of Position: Fixed Term
Duration of Post: 6 months
Start Date: 1st May, 2019
Type of Post: British High Commission
Job Subcategory: Corporate Services Support
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)

Main Purpose of Job

To provide back room support to the Deputy Transport Manager in day to day running of the British Embassy transport section, providing a quality and efficient service to staff and stakeholders in compliance with British Government policies/procedures.
Monitoring of vehicle fuel usage and report to the Deputy Transport Manager
Communicate changes on assigned daily details to drivers and ensure drivers carry out their detail at the right time
Collection and filing of AV checklists conducted by team leaders
Manage staff overtime and annual leave within the department and providing forward planning support to the Deputy Transport manager
Collection of weekly fuel level from all BHC locations and submitting to the transport manager
Ensure logistics requirements of the fleet are closely managed and maintaining regular service schedules.
Ensure security and safety procedures are strictly adhered to by all transport staff
Implement drivers’ leave roster
Man the transport helpdesk and helpline
Collate private transport charges on a monthly basis
Collate drivers monthly activity record
Monitor drivers’ overtime
Support the Deputy Transport Manager in booking transport requests.

Essential Qualifications, Skills and Experience

Must possess a university degree in Transport /Fleet/Logistics/ Supply Chain Management
Flexible approach to problem solving with an ability to think on their feet
Ability to work in a high paced team
Demonstrate good interpersonal skills
A self-starter able to work with minimal supervision
Good organisational skills – capable of working quickly and accurately
Proficient use of Microsoft Office tools

Desirable Qualifications, Skills and Experience

Relevant training records / certificates in either Transport, General Administration or Customer Services.
Good data analysing skills
Familiar with the Nigerian transport system and the Abuja road networks
Possess a valid driver’s licence
At least 2 years relevant work experience
Other university degree or an HND qualification

Required Competencies: